The budgeting forecasting software map is the central hub of Visual Cash Focus and guides you through the budget process.
The map shows the steps needed to prepare or review a budget or forecast. There are four main steps to preparation. Starting from the left of the map, these are 1: Setup, 2: Data entry, 3: Results and 4: Actuals.
In Setup the duration of the budget and cash flow forecasting are established. Visual Cash Focus produces a rolling forecast significantly reducing month end reporting chores. Departmental budgets are handy where individual profit center data is necessary
On the left there is also a Defaults block, and on the right are buttons to Consolidate budgets and forecasts and Zip / unzip files. The key drivers and activity assumptions are part of defaults. Facilities exist for multi-currency revenue and expenses and currency conversions. Cash flow profiles determine when and how the funds will be accounted for e.g. money can be allocated to more than one bank or asset account or the time frame over which a creditor account will be paid.
Defaults contain your general budget rules. Data entry manages individual line items and here you can override defaults if necessary. Once the data is entered the software produces the Income Statement/ Profit and Loss, Balance Sheet and Cash Flow Statement. Budget tracking of results is facilitated with a conventional double entry accounting Debit/Credit drill down facility.
The central map from which everything originates makes finding your way around extremely easy. Whilst the need for an excel budget template is eliminated integration to Excel is built into this budget tool. The system enables accounts to be ledger integrated on a line by line basis so that the data transfer, comparison and accuracy of actual and budget data is assured.